Reports

Overview

In this article, you’ll learn about reports and how to monitor your labs. CloudLabs VM Labs allows you to monitor your labs with ease using Power BI reports. You get access to comprehensive details about labs, including monthly spending, users, and many more.

By the end of this article, you will be able to:

• Understand and read reports

• Alter the report to get insightful data using filters

Understand and Read Reports

Follow the steps to visualize the report:

1. Login to https://portal.cloudlabs.ai/.

2. Navigate to Manage VM Labs (1) > Reports (2). You’ll be able to visualize a detailed report on your hosted VM labs.

1. On the top, you will see the number of VM Labs hosted (1), Users (2), and Active VM Instances (3).

   
   
   

2. On the right-hand side, you’ll see the Users by Lab slide, which lists the number of users per lab. Also, you will see the VM’s by Lab slide, which provides the count of Number of Vm’s that are currently deployed per Lab.
   

   

   

3. In the middle portion of the report, you will find 4 different slides:

   • VM’s by Region: This chart shows the regions where VMs have been deployed, giving a breakdown of the number of VMs per region..

   • VM’s by status: This chart provides insights into how many VMs are running, deallocated.

   • Users by status: This chart details the number of active users with VMs deployed,and  those whose VMs are deleted.

   • VM’s by VM Size: This chart shows the different VM sizes utilized for deployment across the labs.

     

4. On the left side of the report, you will find a Lab filter, Lab Status , User Status filter, and Month Year filter.

   • Lab Filter: This allows you to filter the data by specific labs.

   • Lab Status: This allows you filter based on Lab Status i.e Active and Decommisioned Labs

   • User Status Filter: Enables filtering by user status.

     

   • Month Year Filter: Provides the ability to filter data by month and year for more detailed insights.

     

Altering Reports with Filters

The filters on the left side of the report allow you to customize the data displayed based on Lab, User Status, and Month. This helps in obtaining more specific and relevant insights as per your requirements. Use the visualizations provided to understand trends, identify high-cost labs, track user activity, and monitor the state of VMs. This enables better decision-making and efficient lab management. Below are some examples of altering the report using filters:

1. Filter by Lab: Select a specific lab from the Lab dropdown to view data for that lab only. For example, selecting "Test Lab - Windows" will show details related to that lab.

   

2. Filter by Lab Status: This option allows you to view details based on their status, either "Active" or "Decommissioned," using a dropdown menu. The chart will then display relevant details based on the selected lab status, providing meaning full insights.

   

3. Filter by Month: Choose a specific month from the Month Year section to view data for that month. For instance, selecting "January - 2025" will display data for January 2025.

   

4. Filter by User Status: Use the User Status dropdown to filter users based on their status. For instance, selecting “Succeeded“ will display data for all the users whose VM’s are active.

   

Deployments

Navigate to the Deployments section by selecting the Deployments tab. This section provides comprehensive details on lab deployments, including lab name, creator,cloud User Id, creation date, deletion date , current deployment status, VM uptime, SKU name, VM SKU used for deployment, disk storage, and size. You can even apply filters to refine data based on specific labs, deployment status (accepted/deleted), or VM status. Additionally, you can filter the details based on a specific month or multiple months together, allowing for a more detailed analysis of resource utilization and lab performance.

Altering Reports with Filters

1. Filter by Lab: Select a specific lab from the Lab dropdown to view data for that lab only. For example, selecting "Test Lab - Windows" will show the deployement details related to that lab.
   
   

2. Filter By Deployment status: This option allows you to view deployment details based on their Deployment status, either "Accepted" or "Deleted" using a dropdown menu.
   
   

3. Filter By VM Status: This option allows you to view deployment details based on their VM status, either “Succeeded" or "Deleted" using a dropdown menu.
   

4. Filter By Month/Year: Utilize the Month/Year filter to view lab deployment details for a specific period. Selecting a particular month, such as "January 2025," will present a comprehensive overview of all deployments recorded during that timeframe.
   

Cloud Spend

Navigate to the Cloud Spends section by clicking on the Cloud Spends tab below. This section provides insights into cost consumption for the entire lab as well as the cost associated with specific deployments made by users. You can apply filters to refine cost details based on a specific lab or view cost breakdowns based on monthly spending. This allows for better budget management and helps optimize resource allocation efficiently

Altering Reports with Filters

1. Filter by Lab: Use the Lab dropdown to view cloud spend details for a specific lab. For example, selecting "Test Lab - 0810" will display the total cost associated with that lab, along with a breakdown of costs for each deployment.
   

2. Filter by Month/Year: Use this filter to view the cost incurred for a specific month. Selecting a particular month, such as "January 2025," will provide a detailed breakdown of costs for each lab within the selected timeframe.
   

Next Steps

In this article, you have learned how to understand and read reports, as well as how to alter the report using filters to get insightful data.

• You can now start utilizing these reports to monitor and optimize your labs effectively. For detailed steps on creating and managing labs, refer to the Create Labs article.